Business decision to move the office of a company or to renew the lease is a complicated process and can have a significant impact on the results of the company, wrote in his blog "The Tenant Advisor" Who Davidson, senior vice president of Colliers International in Houston. The employment office is multi-process and making an informed decision on the necessary space required above all proper planning, he explains. Omission of the planning phase leads to a number of common errors by office tenants such as the opening of negotiations too late, focusing only on financial details, missed opportunities and others. To make the best decision, it is important to set specific requirements for property through the assessment and prediction, before proceeding to a mirror. Determine future needs The decision to rent an office with three years or more should consider the medium to long-term business goals. For the preparation of a specific job areas will be necessary seek answers to questions like: - Your business grows or shrinks? - In what situation would you prefer to work? - What type of employees will have in the future? - What are your technological requirements in three years? - You are considering acquiring or merging with other companies? - What impact will removal have on customers and your employees? - What are the values of the brand? Turn Key Home employees who take decisions in the company Make a team with the necessary skills for the project. You may also include experts in information technology, human resources and finance. They will be familiar with specific future trends that may affect your requirements and the final decision. Participation in the project from the outset will contribute to clarity and focus of the assignment. Identify project manager, to maintain contact with participants by the company with brokers and consultants. Create job Assignment begins with preparation of documents for office space requirements. They concern the growth forecasts, budget, standards, areas of the organization vision and goals, cost parameters. Well designed job should summarize these elements and make them specific properties requirements. Assignment will accelerate decision-making. Will save you much time as you visit and browse only suitable properties. Assignment also creates a framework for assessment and comparison of options. An important element of the preparation of the assignment is to review and analysis of the used space now, delivering a clear idea about what works and what does not. What to include job? Assignment should include a wide range criteria - size of space, number of employees (maximum and minimum), location, building services, security and access, technical requirements, communication infrastructure, environmental factors, rights to place signs marking, parking, hours preferences, the structure of the rental period, budget, duration, renewal, and other unique needs. Consider how to arrange the factors in order of importance, because you may need to make some compromise depending on the available options. Each factor can be given value in points, more points means more important factor. Get to know local market At this stage you should familiarize yourself with the terms of the local office market and the existing obligations and responsibilities in the leases. Getting to know the levels of vacancy, demand forecasts, current rental rates and incentives offered to you in a better position to evaluate the various proposals. Once you're familiar with their requirements, you are ready to continue with inspections and evaluation of properties that best meet the specific needs of the company.